For staff
Useful forms are available to download at:
View/download the Staff Handbook:
ESW Staff Handbook 2024-25 [PDF 6.65MB]
See also our helpful Glossary of Terms & Acronyms: May 2022 [PDF 692.61KB]
- Staff Wellbeing: Where to go for help and support
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If you need support in relation to your job, your first port of call might be your line manager. You might also want to refer to any of the following online resources for advice and links to support:
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is a tool for staff, students and even visitors to our campus and can be used to:
- find information about and get access to
- have an advisor talk you through options for support or further action
- make the University aware of an experience you have had, anonymously if you choose
*NOTE: We can act on anonymous reports only rarely. See for more information. -
ESW's internal Equality, Diversity and Inclusion (EDI) web pages have information and links to helpful resources, such as union websites, the Chaplaincy & Meeting House, Human Resources for the School, and reporting lines for the reporting of bullying or harrassment at work - directed at you or that you have witnessed.
- ESW's internal bullying and harrassment web page has helpful advice and relevant links for accessing support.
- BAME staff might also be interested in our Race Equality web page and what the School of Education and Social Work is providing by way of opportunities to discuss and reflect on individual and collective experiences of inequality and racism and ways to decolonise the curriculum.
- Human Resources have a wealth of advice on the Staff Wellbeing Hub, including advice on mental, physical and financial wellbeing, and also managers' responsibilities regarding supporting their staff.
- Spectrum.Life (use code BeWell) runs the University's Employee Assistance Programme (EAP). Their helpline is available 24hrs 365 days of the year. As well as a confidential counselling helpline offering up to eight structured counselling sessions, they offer a medical helpline, legal support and help with day-to-day issues such as career coaching, consumer advice or relationship mediation.
- The Organisational Development department has a web page for Mentoring which is a University scheme whereby mentees are matched with suitable mentors from across the University - usually from a different School or division and who is slightly ahead of the mentee in their career- to aid them in their professional development. You can engage with the scheme by requesting to be a mentor or a mentee.
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- School of Education and Social Work Strategic Plan 2019-25
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ESW Strategic Plan 2019-25
- Workload Planning Guidance *faculty only
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ESW Workload Guidance for 2023/24 academic year
- Health & Safety
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- SCHOOL POLICY - Health & Safety (2021)
- Health & Safety Committee Terms of Reference: Feb 2022
- Health & Safety Responsibilities: 2021
- General Risk Assessment template: 2021
- Risk Assessment Guidance
- ESW Firewardens - to be updated
For all other information related to health and safety at Sussex, visit the University's where you can:
- access information relevant to your work activities
- request health and safety training
- , accidents, near misses or dangerous occurrences.
Information reported can be accessed by the School's Safety Coordinator as well as members of the University's Health & Safety team. This system does not replace the service offered by the (servicecentre@mitie.com), which should be used to report issues with facilities within Schools/buildings and around campus.
University Policies
Risk Assessment
Look under 'R' for risk assessments on the University's Health and Safety A-Z web page for risk assessment forms, strategies, ratings and training course information.
- Human Resources
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For recruitment operations:
Email: recruitmentadministration@sussex.ac.uk
Tel: 01273 873743
For HR employee administrative support:
Email: hradmin.esw@sussex.ac.uk
Tel: 01273 877505
For HR related advice or support on strategic and organisational objectives:
Assistant HR Business Partner in the first instance: Katie Groves
HR Business Partner: Sarah-Jane Pocock
Employee Relations Partner: Ben SpencerFor Organisational Development advice and guidance:
OD Consultant:
For payroll queries:
Email: Payroll.SocialSciences@sussex.ac.uk
Tel: 01273 877505
- University & School Policies
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- Absence Management Process: Tiers 2 and 5
- Attendance and Engagement Monitoring Process: 2022-23
- Remote Meeting Safety Guidelines
- SCHOOL POLICY - Conference Attendance Fund: April 2022
- SCHOOL POLICY - Environmental
- SCHOOL POLICY - Externally Funded Visiting Postdocs: March 2022
- SCHOOL POLICY - Health & Safety (2021)
- SCHOOL POLICY - Research Study Leave
- SCHOOL POLICY - Scholarship Study Leave Policy & Form
- SCHOOL POLICY - School and Department Budget Allocation
- SCHOOL POLICY - Space Allocation
- SCHOOL POLICY - Staff Development
- SCHOOL POLICY - Visiting Research Fellowships
- ESW Visiting Associate Researcher Appointment Criteria
- SCHOOL POLICY - Visiting Students
- UNIVERSITY POLICY - data protection
- UNIVERSITY POLICY - information security
- QAA Framework for HE Qualifications
- FORMS: General
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- Invoice Request Template
- FORMS - associate researcher application
- FORMS - overtime
- FORMS - research study leave application: 2023/24
see also SCHOOL POLICY - Research Study Leave - FORMS - Scholarship Study Leave Policy & Form
- FORMS - misconduct letter template
- FORMS - sickness certificate
- FORMS - peer observation of teaching policy and documentation
- FORMS - academic staff appraisal 2018/19
- FORMS - staff development claim form
VISITORS
- FORMS: Financial
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Claiming Expenses
For the latest expense claim forms, go to Payments Management - Forms (A-Z) (Travel and Working Away From Base, Hospitality and Out of Pocket Expenses) - FORMS: Courses/Modules
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For the latest forms regarding course transfers/withdrawals, new module requests, module changes and pathways and electives, visit the Academic Quality and Partnerships (AQP) web pages. Specifically
- FORMS: Travel
- FORMS: Student related
- Sussex templates
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If you would like design help/support in using the above templates, contact the Communications Officer, Heather Stanley: h.stanley@sussex.ac.uk
ESW Events Calendar
Click on the relevant month to expand and view significant School meetings, events and committees.
See also the ESW Committee Timetable: 2024/25 [PDF 81.57KB] for the dates of committee meetings taking place across the academic year.
- December 2024
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DATE: 2nd-6th Monday Tuesday Wednesday 12-4pm: School Leadership Team (SLT)
2-4pm: CIRCY-hosted "In Conversation" event with Hester Barron and Ben Highmore - 'Schools, Playgrounds, Communities: The Cultural Infrastructures of Childhood' - Room 103, Fulton Building
2-4pm: SocSci Ethics drop in w/ Carol Cooley (SREIO) - The Conolly Room, Essex House
Thursday 2.30-4.30pm: BAPEYE Yr1 Story Stack Exhibition - Education Teaching Lab 19, Essex House
3-6pm: BACY Historical Childhoods Exhibition + bake sale - Room 106, Ashdown House
Friday DATE: 9th-13th Monday 3-5pm: Tish Marrable leaving do - IDS Bar
Tuesday 10-11.30am: Elements training (General + Impact Module) - The Sissay Room, Essex House
1-3pm: ESW Christmas Lunch - Falmer Bar
Wednesday 4-5.30pm: Combatting Violence Against Women: What’s wrong with the global governance of a feminist agenda? - via Zoom
Thursday 9am-1pm: Research Away-Morning - Room 101, Ashdown House
12.30-3pm: SocSci PS Winter Get Together for all PS staff - Shelter Hall, Brighton
Friday DATE: 16th-20th Monday Tuesday 12-2pm: Fieldwork And Beyond: PGR peer support group monthly meeting - The Conolly Room, Essex House
Wednesday 2-4pm: SocSci Ethics drop in w/ Carol Cooley (SREIO) - The Conolly Room, Essex House Thursday 12.30-1.30pm: Impact sandpit - Room 143, Jubilee Building
Friday DATE: 23rd-27th Monday MINIMUM SERVICE DAY
Tuesday MINIMUM SERVICE DAY
Wednesday CHRISTMAS DAY BANK HOLIDAY
Thursday BOXING DAY BANK HOLIDAY
Friday MINIMUM SERVICE DAY - January 2025
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DATE: 1st-3rd Wednesday NEW YEAR'S DAY BANK HOLIDAY
Thursday Friday DATE: 6th-10th Monday Tuesday Wednesday Thursday 11am-12.30pm: PGR proposal review presentation with Tim Coxon: 'Navigating loss, grief and compromised hope in climate education' - Education Teaching Lab 19, Essex House
12-3pm: Funding support drop-in - Room 109, Essex House
Friday DATE: 13th-17th Monday Tuesday Wednesday Thursday Friday DATE: 20th-24th Monday 10.30am-12pm: Sussex Social Change Hub steering group
1.30-4.30pm: Hold for Workshop on Maximising REF-ability when writing for publication
Tuesday Wednesday SOCIAL SCIENCES WINTER GRADUATION CEREMONY
9am-5pm: HOLD FOR CIRCY EVENT: 'Exploring Sustainability: What issues matter to the lives of children and young people?'
Thursday 12-3pm: Funding support drop-in - Room 109, Essex House
Friday DATE: 27th-31st Monday Tuesday Wednesday Thursday Friday - February 2025
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DATE: 3rd-7th Monday Tuesday Wednesday Thursday 12-3pm: Funding support drop-in - Room 109, Essex House
2-3.30pm: Elements training (general + impact) - The Sissay Room, Essex House
3.30-5pm: School Student Experience Group (SSEG)
Friday DATE: 10th-14th Monday Tuesday Wednesday Thursday Friday 5.30-7pm: Deadline S1/A1 marks input (UG Progression, Finalist, PGT)
DATE: 17th-21st Monday 10am-12.30pm: PAB (Virtual for TWD return dates) all courses
Tuesday Wednesday 11am-1pm: ESW PGR Committee meeting
Thursday 11am-1pm: ESW Research Commitee
12-3pm: Funding support drop-in - Room 109, Essex House
Friday DATE: 24th-28th Monday Tuesday Wednesday 2-3.30pm: ESW PGR supervisors forum - Room 135, Jubilee Building
Thursday Friday